1. Offices
  2. Residence Life Office
  3. Housing Selection

Room Changes

Room changes can happen for a variety of reasons through the academic school year. This page outlines the Room Change protocol, reasons room changes are initiated, and frequently asked questions regarding room changes.

Key/Card Access During a Move

Residence HallMoving In 
(Get access to new space)		Moving Out
(Removing access after move is complete)
Pitzer, Atherton, Sanborn, East West, SkanderaGo to Res Life office to pick up a temp keycard; begin your moveGo to Res Life office to return temp keycard. Your ID will be coded to new space.
MeadGo to Res Life office to pick up your new Mead Key; begin your move.Drop off old Mead key within Res Life office or Mead key-drop box outside Res Life office. 
Claremont Collegiate Apartments (CCA)Go to CCA office to pick up your CCA key; begin your move.Drop off old CCA key within CCA office or CCA key-drop box outside CCA office. 

Steps of a mid-year room change:

  1. Student Initiated
    1. Set up meeting with a Residence Director
    2. Perform/re-evaluate a roommate/suitemate agreement
    3. The Residence Director will evaluate and advise Residence Life staff if a room change is recommended
  2. Staff Initiated
    1. Room Accommodations due to a Disability (RADA) considerations
    2. OSA Dean-on-Call emergent issue
    3. Title IX considerations
    4. Student conduct process
Next:
  1. Once approved, Residence Life staff will advise on what spaces are available. Narrowing down to the best two to three options.
  2. Residence Life will send matching profiles of any roommates and nearby suitemates.
Next:
  1. Residence Life will notify that suite with a 1-day courtesy notice that the move is being considered and the space should be accessible.
Next:
  1. Residence Life will send final move confirmation email (note, the move is not confirmed until this point!)
  2. The old and new space’s Residence Director(s) and the RA(s) will be notified of the move.
  3. Pick up the new space access
    1. PAS/WES -> Temp Card at Residence Life Office (East Sanborn C300)
    2. Mead -> Hard Key at Residence Life Office (East Sanborn C300)
    3. CCA -> Hard Key at CCA Office (Building B, CCA)
  4. MOVE
  5. Return/end the old space access
    1. PAS/WES -> Return Temp Card and Re-code ID Card at Residence Life Office (East Sanborn C300)
    2. Mead -> Return Hard Key to Residence Life Office (East Sanborn C300)
    3. CCA -> Return Hard Key at CCA Office (Building B, CCA)
  6. Complete Condition Form on Residence for the old space
  7. Begin the Condition Form on Residence for the new space